Director of Finance and Administration

Director of Finance and Administration 2017-07-31T19:03:25+00:00
The DCSPCA is currently seeking a Director of Finance and Administration. This position will report to the Board of Directors of the DCSPCA. The successful candidate will be a hands-on and participative manager and will support the leadership team in the areas of financial administration, business planning and budgeting, and personnel.

The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as the Dutchess County SPCA embarks on a transitionary phase, focused on enhancing its quality programming and building capacity. This is a tremendous opportunity for a finance and operations leader who has experience driving transformational activities to strengthen the internal capacity of any high-impact nonprofit.

Duties and Responsibilities:

  • Supervise and administer all areas of the accounting function, including:
    • Maintain accurate and timely financial books and records of the organization.
    • Ensure the highest standards of financial policies, procedures and internal controls compliance with established organizational controls and procedures and to recommend
    • Work with board of directors to review and revise periodically.
    • Effectively communicate and present the critical financial matters to the board of directors.
    • Oversee/conduct necessary preparation for the independent audit
    • Cooperate and communicate openly and fully with independent auditor
    • Advise and assist the board to ensure compliance with the Not-for-Profit Revitalization Act with respect to audit related requirements.
    • Prepare and submit all required federal, state, and municipal tax and compliance filings.
    • Manage all purchasing and vendor relationships in accordance with board policies and contractual requirements.
    • Provide financial reporting, planning, and analysis to support operational management, fundraising, strategic planning, and oversight:
    • Working with the ED and the Treasurer, prepare and present monthly financial reports to the board of directors, including cash flow analysis and financial forecasting.
    • Working with the ED and the Treasurer, prepare draft and final annual budgets that meet the operational requirements of the organization
    • Provide financial analysis to support long-term strategic planning and program profitability.
    • Provide managerial accounting analysis to support ED in operational management and capacity building strategies.
    • Provide financial reports to donors, funding agencies, or other entities as need to support organizational fundraising.
  • Coordinate and administer human resources and administrative functions, including:
    • Maintain a pay plan by conducting periodic pay surveys; scheduling job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
    • Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts.
    • Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements.
    • Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
    • Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records.
    • Enhance the organizational structure by working with managers to update job requirements and job descriptions for all positions.
    • Oversee annual appraisal processes for employees.
    • Lead the design of an IT plan for the future, and implement it successfully to meet IT needs (hardware and software) as the organization grows.
    • Manage the organization’s physical infrastructure and system maintenance (phone system, security, supplies, etc.), with assistance from the office manager.
    • Work closely and transparently with all external partners including third-party vendors and consultants.


  • Bachelor’s or master’s in accounting, business administration, or finance; CPA preferred
  • 5-8 years of accounting, budgeting and personnel management experience and knowledge of non-profit accounting rules
  • Experience with capital projects
  • Excellent people skills, with experience collaborating in a multidisciplinary and diverse team.
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
  • Flexible and a self-starter; able to define the strategic landscape, while also being highly detail-oriented.
  • Personal qualities of integrity, credibility, and a commitment to DCSPCA’s mission.
  • Technologically savvy, with an ability to point to examples of having worked with IT staff to develop and implement new processes and systems that increased efficiency.
  • Demonstrated experience with change-management and transforming related processes, systems and cultures.
  • Proven ability to perform financial and trend analysis
  • Proficiency in Quickbooks and Microsoft Office (particularly Excel)

Salary commensurate with experience.

Send a cover letter, resume, and salary requirements to No phone calls please.